My Drive: your personal file storage

My Drive is a quiet corner of your Coastline workspace for files that aren't tied to a project. The emailed-PDF you'll need next week. The signed offer letter. The screenshot you took at a job site that doesn't have a project yet. Anything you'd normally drop into Google Drive or stash on your desktop.

My Drive lives in the top-right account menu (avatar → My Drive). The same menu where you find Settings and Billing.

What goes in My Drive vs. somewhere else

Use My Drive for files that belong to you and aren't part of an active project. They're private to you by default.

Use Project Documents (inside a project) for files tied to a specific job. Those are visible to everyone with project access and don't count against your personal storage.

Use Company Documents for workspace-wide reference material: handbooks, branded templates, shared SOPs. Those are visible to the whole team and also don't count against personal storage.

If a file belongs to a project, put it on the project. If it belongs to the whole workspace, put it in Company Documents. If it's yours and yours alone, that's My Drive.

Storage allowance: 10 GB per seat, pooled

Each active workspace seat adds 10 GB to your workspace's personal-storage pool, and any member can use any portion of it. A 1-person workspace has 10 GB. A 5-person workspace has 50 GB. The pool is first-come-first-served; one person can use most of it if they need to.

Only personal files count toward the pool. Project photos, signed documents, estimates attachments, work order photos, and Company Documents are all unlimited and free, the way they always have been.

When the workspace passes 80% utilization, everyone with access sees a banner at the top of My Drive. At 100% the workspace enters a read-only mode for new uploads: existing files are still fully accessible and downloadable, but no new uploads can be added until somebody frees space (or the workspace owner buys more, see below).

What if we need more than 10 GB per seat?

Workspace owners can buy storage in 100 GB blocks for $5/month each, added to the existing subscription. Find the controls under Settings → Billing.

Sharing

Any folder or file in your drive has a Share option in the kebab menu. Pick a teammate, choose Can view or Can edit, done. They'll see the item under "Shared with me" in their own drive. You can remove a collaborator at any time from the same dialog.

Sharing a folder grants access to its current and future contents. A teammate viewing a shared folder will see the same breadcrumb only down to the shared root; ancestors above the share root stay private to you.

What happens when a teammate is removed from the workspace?

When an admin removes a teammate, Coastline asks what should happen to that teammate's personal files. There are three choices:

• Transfer to me. The acting admin claims all of the leaving teammate's files. They land under a new folder called Transferred from <their email> at the admin's drive root. This is the default and matches how most teams want to handle a handoff.
• Transfer to another teammate. Pick someone else. Same wrapper folder, owned by them.
• Delete all of their files. Permanent. The files are gone. Use this if the leaving teammate's drive contents are genuinely personal and the workspace shouldn't retain them.

In either transfer case, the workspace owner is automatically added as a collaborator on the Transferred from ... folder (unless the workspace owner is the recipient). That way the owner always has a path back to legacy team data.

The transfer happens in one atomic step before the seat is actually removed, and a single entry appears in the activity feed summarizing what moved where.

Trash

Deleting a file or folder from My Drive sends it to the Trash tab. From there you can restore it back to your drive or delete it forever. Trashed items still count against your workspace's storage pool until you delete them forever, so emptying the trash is a quick way to free up space.

Exporting everything

The header menu in My Drive has a Download all option that produces a ZIP of every folder and file you own (not the items shared with you), preserving the folder structure. Use it before changing jobs, before a big reorganization, or any time you want an offline backup.